Accounting
A pharmacy's money arrives from two directions. The NHS pays for dispensed work weeks later, and rarely to the penny; the counter takes retail money with VAT attached, every day. Reconciling the two is usually a year-end job in a spreadsheet. VeriPath Pharmacy's Accounting is a complete set of books that keeps up as the work happens.
A complete accountancy system, not a report
The accounting application runs on ERPNext — a full accountancy system an organisation can rely on for its whole business, not a dispensary report bolted to the side of one. Nominal ledger, debtors and creditors, the VAT position, the accounts: the same system the app reads its own figures from, so there is no second ledger to keep in step.
Part of the package, not an extra subscription
It comes as part of VeriPath Pharmacy: no separate accounting module to buy, no per-seat licence, no third-party service to subscribe to on top — and because it is the same system the dispensary already posts to, nothing has to be integrated or reconciled between one supplier's system and another's.
Keep the books system you already have
A pharmacy that would rather keep its existing accounts — a cloud service such as Xero or QuickBooks, or the bookkeeper's own software — can have the figures exported to it. Worth weighing, though: the large platforms now charge software vendors for the right to integrate with them, and that charge surfaces in the pharmacy's subscription. Here the accounting is part of what the pharmacy already runs, so there is no integration to buy.
What you are owed, and what arrived
Every endorsed claim carries its expected reimbursement with the basis it was worked out from, rather than one opaque total — so a slow claim, a short payment, or a payment the NHS has calculated differently stops being a mystery in the bank statement. When the money comes in, the actual receipt is recorded against it and the variance is shown.
Nothing left unmatched
The unmatched receipts list shows money that has arrived and is not yet tied to a claim — the classic suspense account where a pharmacy's cash sits until the year end. Working the list is a five-minute job when the app has already found the items.
Takings, VAT, stock and margin
The same section gives the takings and VAT report, the stock valuation and the gross margin split between NHS dispensation and retail — so the owner can see which half of the business is actually making money, and what the VAT position is, without rebuilding it in a spreadsheet.
Period-end, ready for the bookkeeper
The period-end pack gathers the period's figures in one place to print and file, with a published handover guide behind it: where the ledger is, what the software posts and what it deliberately does not, how to prove any figure, and how to produce the VAT return and reconcile the bank.
The app reports; it never posts
This is deliberate, and it is the point. VeriPath Pharmacy will not write a journal, an accrual or a tax adjustment into your books — automation that posts silently is automation nobody can audit. Two rules keep the books honest as a result: income is recognised when the money arrives, not when a prescription is claimed; and a patient's prescription charge is not income, because it is collected on the NHS's behalf and sits against what the NHS owes.
Yours, not the counter's
Accounting is the Business Manager's — the owner, or whoever answers for the figures. It is not on the counter's screen or the dispensary's, and it reads the pharmacy's own ledger on the pharmacy's own server.
Part of the VeriPath Pharmacy set
- Counter checkout — where the day's takings are taken.
- Responsible Pharmacist Log — the duty record behind the trading day.
- Ordering — where the buying margin is protected.
- The full Pharmacy App set